Moving into my Filofax Bullet Journal!

Filofax Bullet Journal

With November just around the corner and only 5 pages left in my current notebook, it’s time to move into my Filofax Bullet Journal! I’m pretty excited about the switch, and I can’t wait to share the process with you today!

Earlier this Summer, the folks over at Goulet Pens sent this gorgeous A5 Filofax Domino in Turquoise my way, and I knew right away that I wanted to use it as my next Bullet Journal. I got to work right away coming up with a plan on how I would adapt the Bullet Journal® system to work in a ring binder.

Here’s my initial set-up post!

Once all of my pre-planning was done, it became a waiting game. And now, after months of waiting and anticipation, I’m finally moving into my Filofax!

After months of waiting and anticipation, I'm finally moving into my Filofax Bullet Journal! Here's how I'm setting her up, plus a glimpse into my process for transferring collections from one notebook to the next :)

* This post contains affiliate links. In plain English, this means that I may receive a small commission (at no cost to you) if you subscribe or purchase something through the links provided. You will never see me post a link to a product or service that I haven’t used myself and love! (Learn more here) Thank you for supporting Boho Berry!

Moving into my Filofax Bullet Journal

Before doing anything else in my Filofax, I decided that the first step would be to transfer old collections over. I went through the index of my latest Bullet Journal and put a little box next to the items that I wanted to carry over.

After months of waiting and anticipation, I'm finally moving into my Filofax Bullet Journal! Here's how I'm setting her up, plus a glimpse into my process for transferring collections from one notebook to the next :)

As I transferred each collection over, I put an “x” through the box. Simple as that.

After months of waiting and anticipation, I'm finally moving into my Filofax Bullet Journal! Here's how I'm setting her up, plus a glimpse into my process for transferring collections from one notebook to the next :)

Once my old collections were moved over, it was time to set up the rest of my Filofax. Each section within my new Bullet Journal has its own index, and the pages will be numbered as I go. Here’s an in-depth look at each section so far:

SECTION ONE: PLANNING

The Planning section of my notebook is going to include — you guessed it! — everything related to daily, weekly, and monthly planning.

Instead of a traditional index for this section, though, I’m letting my Calendex (a hybrid calendar-index) take over that role. Since the planning section will be in chronological order, the only thing I’ll be indexing is my events and appointments as I create them.

After months of waiting and anticipation, I'm finally moving into my Filofax Bullet Journal! Here's how I'm setting her up, plus a glimpse into my process for transferring collections from one notebook to the next :)
(Calendex inspired by Eddy Hope)

After the Calendex, I’m jumping straight into the month of November.

After months of waiting and anticipation, I'm finally moving into my Filofax Bullet Journal! Here's how I'm setting her up, plus a glimpse into my process for transferring collections from one notebook to the next :)

I’m sticking to the traditional Bullet Journal layout for my monthly log and monthly tasks list. I’ve pre-filled the monthly log with events and appointments that I already know about. Then, as the month goes on, I’ll fill in the blank spaces with little tidbits that happened each day or new appointments as they come up.

My monthly tasks are separated into three main categories — blog posts, videos, and business tasks. I’m also going to be adding a category for home/personal on the right.

After months of waiting and anticipation, I'm finally moving into my Filofax Bullet Journal! Here's how I'm setting her up, plus a glimpse into my process for transferring collections from one notebook to the next :)

My time log is up next. This is where I’ll be filling in my time each day, and then tallying it all up at the end of the month in the pie chart on the right. I only track my working hours and my personal development time (hence the two columns in the totals on the right).

Check out my time log video here!

After months of waiting and anticipation, I'm finally moving into my Filofax Bullet Journal! Here's how I'm setting her up, plus a glimpse into my process for transferring collections from one notebook to the next :)

After that, I’m moving straight into my first weekly spread, followed immediately by my first daily pages.

One thing that is missing here is my monthly tracker. My plan is to print it and hole punch it, then move it along with my current daily page as I progress through the month. I’ll let you know how it goes! :)

SECTION TWO: PROJECTS

The project planning section is something new that I’m trying out. My plan here is to have a dedicated project page for each one of my major projects where I can plan out my deadline, my action steps, and have a place for notes.

After months of waiting and anticipation, I'm finally moving into my Filofax Bullet Journal! Here's how I'm setting her up, plus a glimpse into my process for transferring collections from one notebook to the next :)

My project index is pretty simple. I’ve included a checkbox before each project so that I can mark them off as they are completed.

After months of waiting and anticipation, I'm finally moving into my Filofax Bullet Journal! Here's how I'm setting her up, plus a glimpse into my process for transferring collections from one notebook to the next :) After months of waiting and anticipation, I'm finally moving into my Filofax Bullet Journal! Here's how I'm setting her up, plus a glimpse into my process for transferring collections from one notebook to the next :)

Each project page will have a checkbox in the upper right-hand corner for me to check off as well. I’m pretty happy with my layout here so far but I may be tweaking it as time goes on.

SECTION THREE: COLLECTIONS

Again, starting with a simple index, this section will contain all of my collections that don’t necessarily fit into any of the other sections.

After months of waiting and anticipation, I'm finally moving into my Filofax Bullet Journal! Here's how I'm setting her up, plus a glimpse into my process for transferring collections from one notebook to the next :)

What I love about having this “collections” section in my Filofax is that now that they are in here, I never have to transfer them or recreate them again! I can keep each collection with my in my Bullet Journal for as long as I use the Filofax system :)

I debated long and hard over where my monthly gratitude log would go. I originally planned on putting it into the “Planning” section because it recurrs monthly, but finally decided to keep it with my regular collections.

After months of waiting and anticipation, I'm finally moving into my Filofax Bullet Journal! Here's how I'm setting her up, plus a glimpse into my process for transferring collections from one notebook to the next :)
(Gratitude Log inspired by Kim Alvarez)

I’m still a bit torn on whether the gratitude should be here or in my planning section. Although it’s not really “planning” related, it’s still something that I fill out on a daily basis, and I’m slightly worried that I might forget about it since it’s tucked within my collections.

The beauty of the Bullet Journal is its flexibility, though, so I can always move it later on :)

SECTION FOUR: GOAL SETTING

If there’s one section that I’m the most excited about in my Filofax Bullet Journal, it’s this one! I’m excited to have a dedicated space to set and review my goals on a regular basis. It’s a little bare-bones at the moment, but I’m looking forward to filling it in more as time goes on.

After months of waiting and anticipation, I'm finally moving into my Filofax Bullet Journal! Here's how I'm setting her up, plus a glimpse into my process for transferring collections from one notebook to the next :)

Big Goals are first, but I haven’t filled them in yet (shhh!)

After months of waiting and anticipation, I'm finally moving into my Filofax Bullet Journal! Here's how I'm setting her up, plus a glimpse into my process for transferring collections from one notebook to the next :)
(Level 10 Life inspired by Hal Elrod)

I’ve redesigned my Level 10 Life spread (yet again). This time, I decided to go with an easy-to-draw square format. I’ve also reduced my number of categories from 10 to 8. I realized that a couple of the categories could be combined down into more concise categories, making it easier to track.

I’m planning to do an update to my Level 10 Life video soon, so stay tuned!

After months of waiting and anticipation, I'm finally moving into my Filofax Bullet Journal! Here's how I'm setting her up, plus a glimpse into my process for transferring collections from one notebook to the next :)
(17 Before 2017 inspired by Lisa Jacobs)

The last part (so far) in my goal setting section is my 17 Before 2017 list. These are goals and projects that I want to have finished by the end of December to finish 2016 strong. I’m making good progress on these, and they will be making up the majority of my goals and tasks for the remainder of the year.

SECTION FIVE: BUSINESS

My business section is going to be home to all of my business stats, income tracking, marketing calendar, etc.

After months of waiting and anticipation, I'm finally moving into my Filofax Bullet Journal! Here's how I'm setting her up, plus a glimpse into my process for transferring collections from one notebook to the next :) After months of waiting and anticipation, I'm finally moving into my Filofax Bullet Journal! Here's how I'm setting her up, plus a glimpse into my process for transferring collections from one notebook to the next :)

For now, it houses my ideal daily, weekly, and monthly schedules. I don’t stick to these schedules religiously, but they are a great guideline for what I would like my working hours to look like each month.

SECTION SIX: TRAVEL

With all of the travel that I’ve been doing this year, it only made sense to include an entire section in my Filofax Bullet Journal just for travel planning. I create a collection for each trip that I’m taking including flight information, car rentals, hotel reservations, and more.

After months of waiting and anticipation, I'm finally moving into my Filofax Bullet Journal! Here's how I'm setting her up, plus a glimpse into my process for transferring collections from one notebook to the next :)

For safety reasons, I’m just showing the index here, but the layouts of the pages are very simple. Nothing more than the critical information I’ll need while traveling.

In addition to my planning pages, I plan on keeping memories in this section. Places we visited, sights we saw, ticket stubs and more!


FILOFAX BULLET JOURNAL SUPPLIES:

Filofax: A5 Domino, Turquoise (Goulet Pens)

Paper: A5 Dot Grid Goulet Notebook (Goulet Pens)
Check out Madigan’s great post on how to break these notebooks down to use in an A5 Filofax!

Black Pen: Faber-Castell PITT Artist Pen (S) (*Amazon)

Color: Tombow Dual Brush Pens (*Amazon)

Dividers: Temporary cardstock made by me!
Check out the shop in the near future for fun dividers :)

* This post contains affiliate links. In plain English, this means that I may receive a small commission (at no cost to you) if you subscribe or purchase something through the links provided. You will never see me post a link to a product or service that I haven’t used myself and love! (Learn more here) Thank you for supporting Boho Berry!


That’s it, folks! I hope you enjoyed getting a peek into my brand new Filofax Bullet Journal! As always, I’ll be keeping you up-to-date on my progress via social media. Instagram is basically my home online, so be sure to follow me there to keep up with how things are going :)

Got questions? Drop them in the comments below and I’ll do my best to get them answered!

Kara Benz
Kara Benz is the artist and author behind Boho Berry, where she inspires her readers to lead a more centered, fulfilled, and inspired life. Kara also runs a successful sticker shop on Etsy – Boho Berry Paperie.
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  • Kitty

    The day I honestly consider switching from my filofax into a “classic” bullet journal, you post about the exact opposite – a funny coincidence, isn’t it?
    My one big problem with the Filofax is how uncomfortable it is to write on lefthand pages. Have you had that issue?

    • I moved from my Filofax Malden to Leuchtturm and love it :)

  • Pam Smiley

    I was wondering about the thickness of the filofax as well as the left page thing also mentioned. I love the idea of the sections, but concerned if it is more bulky I won’t carry it around as I should. I have a couple of old planner binders that seem to be this size so would be easy to move but just not sure about that bulk again. I’d love to see how it goes for you.

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  • I have a Filofax and the rings are what divides the community into a love/hate relationship with ring binders. You either don’t mind them, or you hate them. I personally don’t mind them, and there is always the option of taking the pages out and writing on them, then putting them back in… or you just really hate them and a Filofax or other ring binder isn’t for you. Either way, there are tons of options for journals and that’s what makes Bullet Journaling so great.. you can do it in any kind of notebook.

  • Susan in TX

    Seeing the Filofax set up reminds me of our Dayrunners we used back in the ’80s, except that we used their pre-printed pages instead of creating our own.

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  • Kate Bodien

    When do you do child care stuff? I know your daughter is older, but when does she get home from school? I dream of working until 5 but my kids get home at 3:10. Just curious :)

  • Kim Slr

    I’m really intrigued by the whole ringbinder bujo idea but I’m worried about one aspekt that I really love about the bujo. I love that I can easily keep all my old bujos but I’m wondering how you plan to keep the older pages once you have to take them out of your filofax. Do you just throw them out? I really like the idea of keeping everything..

    • Kitty

      There are filofax archiving folders for exactly that purpose

      • Kim Slr

        Thank you, I didn’t know that.

    • Nicole Taylor

      I also just made my 2015 filofax pages into a book of their own – I made covers out of pretty cardstock and threaded a couple of cable ties through the holes to replace the rings. Works great!

  • Nicole Taylor

    Thank you so much for sharing this! I’m a filofaxer, and so far I’ve been using self-designed calendar pages to keep track of appointments and log my time, and using the BuJo system as a kind of log/to-do list. For 2017 though, I’ve been feeling that I need a change – there’s too much duplication right now. I’m very tempted to try out the calendex system as well as weekly/daily spreads. I’ve been tempted to switch to a notebook, but I don’t wanna give up the beautiful ringbinder my father made me last year for Christmas. Thanks for the inspiration!

  • Ashley Rauen

    I am obsessed with your Level 10 Life spreads! I need to start doing this myself.

  • Kristin Delaney

    I’m curious if you have a plan for archiving pages when they are full. I’m interested in using my filofax for everything (instead of just meal planning and personal projects), but don’t want to have to buy a solution for archiving. Currently use the Leuchtturm and like to put aside each entire notebook as it is done.

  • Wrenaissance Art

    This video is so inspiring! The calendex & time log are especially intriguing. I’ve always been a year-on-2-pages grid kind of gal, but I can def see how this lets you get more specific w/events, etc.
    It seems like a person could also use the time log to track time spent on unwanted activities in order to break a bad habit (cough, Instagram, cough), as well as time spent on the good habits, so I’ll definitely be including this in my planner.
    As a lefty, I gotta say, those rings in the Filofax are killer–sure hope I’ll get over the (literal) hump this time! :-)

  • Nicole Taylor

    I have a question about future planning with your Calendex. I’ve just started setting up mine for my filofax, to begin next year. I already have a couple of appointments and I’ve drawn the squares for them, but so far the details are only on my provisional monthly pages (a bit like your log pages, but I normally get rid of them once the month is done, since the details get copied into my dailies).

    What do you do about obtaining a page number for your future appointments? For example, I have a wedding to go to in April. As far as I can see, I have 2 options: 1) keep my log pages as the start of my planning section (they are printed back to back) and use the page number 4 for the event. 2) Write the event on my very first dailies page for 2017 and use that page number.

    Is there a solution I’m missing? I feel like I’m majorly overcomplicating this! ;) Can anyone help?

    • Diana Steel

      The way I do it is instead of writing page numbers I reference back to the date that the details for the event occur on. I usually keep 2 months of monthly/weekly pages in my notebook (the current month and the following month). I archive the previous months pages. As I am setting up the next month in my notebook I transfer the details for any relevant events to the correct dates. Hope that helps.

  • Bia

    Thank you, Kara, for posing this video and the previous one on how you are planning on moving to a Filofax planner. After watching your videos I fell in love with bullet journaling! I am new to bullet journaling and I am currently working on building mine to start January 1, 2017! :) So I can’t make the comparison between the traditional bullet journaling notebooks and the Filofax planner binder, but I am starting with a Filofax- coincidentally the exact same one Kara is featuring in her video above; I just love the color, look and feel of this particular one. Although I looked at many different notebooks/planner binders online, Filofax as a ring binder seems to be more interactive and versatile than a notebook. My arguments regarding the rings are:
    1) Adds flexibility to move pages around or add/take some out as you go;
    2) The front and back inside covers allow you to put small crafting accessories;
    3) You can take out each page and work on it outside the Filofax (like a separate art piece); and
    4) The sections do seem to make things even more organized, plus the tabs do look pretty cute… :) I made my own dividers with circle tabs (see attached). Love them! :)
    https://uploads.disquscdn.com/images/d2f7b850c5991e108c1da3c341047b146e4a2b1df1eb202f16b94a92edd0fb40.jpg .

  • I love the idea of having all the different sections. Good luck wiht using it, I hope it works out for you :)

  • Heather

    I’ve been wanting to add a smaller version on the Level10 circle in my monthly spreads so I focus more on them. I hate drawing the circles. I can’t believe I didn’t consider the square! I like the pinwheel effect. Thanks!

  • Debbie Beemer

    My apologies for what I’m convinced must be a much-discussed topic, but I have to ask about the monthly vs weekly vs daily spreads. My brain has not done the flip yet. I love and get the future log. But it seems so redundant to have monthly, weekly and dailes…and yet, just one of any of the 3 don’t work. I’ve tried just weeklies, but they often end up without enough room, and just a daily is too much. But if I have both, I feel like I’m just repeating everything! Gah – any helpful tips to share? I’m convinced I’m not alone in this dilemma! Thanks Kara. You’re awesome, thanks for all your sharing.
    PS I LOVE the filofax idea – sections, maneuverability, transferability…I’m gonna try one after my Leuchttrum is done.

  • I love this setup, and am considering a full transition from a book-bound to Filofax-bound bullet journal. My question is: what will you do with your filled pages when the Filofax is full? I love the filled books once they’re done. I’m concerned about how to keep my Filofax pages when I run out of room.

  • Alexandria

    How did you cut the edges of the tomboe paper so well! I just set up the whole thing but my edges are horrible using madigans approach.

  • Helen

    I am super excited to see you moving into the Filofax! I have purchased a ring binder and am researching how to use bullet journaling and long form journaling combined. I can’t wait to see how you go with it all… thanks for paving the way and for tips to help us out as we journey with you :)

  • Jessica Harris

    Hey Kara!! Thank you so much for doing this Filofax bullet journal. I found your blog exactly a year ago. I was instantly intrigued by this planning system and I bought a moleskin dot paper notebook (I’m in grad school and can’t afford the nicer ones). I am glad that I opted for the cheaper notebook because I am a planner failure. I couldn’t keep up with creating a layout and the monthly calendars and all that stuff. But I have ventured back to your blog hoping for some inspiration. I am about to start student teaching in January and I need to be more organized because student teaching involves A LOT of planning. This Filofax system gives me some hope for the upcoming semester and year! I love that you have created some things in your Etsy shop such as your sticker and tracker bundles. I too love to make my planners pretty and due to my busy schedule it is hard for me to do and these bundles will help me be a little bit more creative without the hassle which really excites me. Now all I have to do is decide which Filofax binder I want so the boyfriend can get buy it for me for Christmas! ;) I really love the layout and the Filofax you have and will probably implement some of your stuff. Again thanks for the inspiration. I am creatively challenged and very thankful to have stumbled upon your blog last year! I hope you have a wonderful Christmas and happy planning!

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